HP Printer With Fax And Scanner: Buyer's Guide (2026)

By Sarah Martinez · Published June 12, 2026 · Updated July 11, 2026 · 13 min read

If you need an HP printer with fax and scanner, you are looking at HP's OfficeJet Pro and LaserJet Pro MFP lines — not the consumer ENVY series, which largely dropped fax years ago. The good news: HP makes excellent all-in-one printers that print, scan, copy, and fax from a single compact machine. The tricky part is choosing between inkjet and laser, and matching the monthly duty cycle to your actual volume.

This guide cuts through the specs to rank the four best HP printers with fax and scanner in 2026, explains what features actually matter, and tells you when an HP printer is the right answer — and when a cloud fax service is the better one.

Quick Comparison: Best HP Printers With Fax and Scanner

What to Look For in an HP Printer With Fax and Scanner

Not all specs matter equally. Here are the five that do:

ADF Size and Duplex Scanning

The Automatic Document Feeder determines how many pages you can fax or scan without babysitting the machine. A 35-sheet ADF (OfficeJet Pro 9125e) works fine for occasional faxing; a 50-sheet ADF (LaserJet Pro MFPs) handles heavier document loads. Single-pass duplex ADF scans both sides of a page simultaneously — twice as fast as dual-pass. The 9125e uses dual-pass; the LaserJet Pro MFPs use single-pass.

Monthly Duty Cycle

This is the maximum pages per month the printer is designed for. Exceeding it regularly leads to premature failures.

• OfficeJet Pro 9125e: 25,000 pages/month — fine for a home office printing under 300 pages/month
• LaserJet Pro MFP 4101fdw: 80,000 pages/month — designed for a team of up to 10
• Color LaserJet Pro MFP 4301fdw: 50,000 pages/month — designed for a team of up to 10

Match your expected volume to the right tier. Don't buy a 50,000-page/month machine for a home office, and don't strain a 25,000-page machine running a small clinic.

Fax Memory and PC Faxing

All four HP printers in this guide store incoming faxes in memory when paper runs out — you won't miss a fax during a paper jam. PC faxing (sending faxes directly from Windows via the HP software) is supported by all OfficeJet Pro and LaserJet Pro MFP models.

Inkjet vs. Laser Total Cost of Ownership

The sticker price is only part of the equation.

Inkjet wins on upfront cost. Laser wins on per-page cost at volume. The break-even point is roughly 300–400 pages per month.

Wireless and Network Connectivity

For shared office printers, Gigabit Ethernet is a must. The LaserJet Pro MFPs include both Wi-Fi and Gigabit Ethernet. The OfficeJet Pro 9125e is Wi-Fi only (no Ethernet port), which is fine for a single-user home office but can be limiting for a team.

Top 4 HP Printers With Fax and Scanner (2026)

1. HP OfficeJet Pro 9125e — Best for Home Offices

Key specs:

2. HP LaserJet Pro MFP 4101fdw — Best for High-Volume B&W

Key specs:

3. HP Color LaserJet Pro MFP 4301fdw — Best for Small Business Teams

Key specs:

4. HP Color LaserJet Enterprise MFP M480f — Best for Mid-Size Business

HP vs. Competitors: When to Choose HP

HP is not the only name in all-in-one printers with fax. Here is how it stacks up:

Choose HP if:

• You want the broadest retail availability and return policy options (Best Buy, Staples, Walmart, Amazon)
• Your team uses HP Smart app and the HP+ subscription ink ecosystem
• Security is a priority — HP Wolf Security is unmatched at the SMB price point
• You need wide-format (11×17") output (OfficeJet Pro 9125e)

Consider Brother if:

• Single-pass duplex scanning speed is critical (Brother MFC-J995DW, MFC-L2750DW)
• You want the lowest per-page printing cost on a laser all-in-one
• Your IT team prefers simpler, less ecosystem-dependent hardware

HP Printer Fax Setup: What You Need

Setting up fax on any HP all-in-one takes about five minutes:

1. Connect a landline to the fax port on the back of the printer (labeled "LINE" or with a phone jack icon)
2. Run the Fax Setup Wizard from the printer's touchscreen (Settings → Fax Setup)
3. Enter your fax number — this is typically your landline number
4. Set the answer mode — "Fax" for dedicated fax lines, "Tel/Fax" for shared voice/fax lines
5. Test a fax using the built-in test report (Fax → Fax Test)

For PC faxing from Windows, install the HP printer driver and use the "Fax" printer option from any Windows application. See our guide to sending faxes from a printer for step-by-step screenshots.

Do You Even Need a Physical HP Printer for Faxing?

For many home offices and small businesses, an HP all-in-one is primarily a scanner and printer — and fax is a once-a-quarter necessity. If that describes you, consider a hybrid approach:

• Keep the HP printer for printing and scanning
• Use mFax.to for sending and receiving faxes — no phone line, no fax modem required

With mFax.to, you scan your document on the HP printer (or just use a PDF), upload it to the app, enter the fax number, and send. The recipient receives a standard fax. You receive incoming faxes as PDFs in the app. No landline setup, no busy signals, and delivery confirmation on every fax.

For businesses that handle healthcare records, contracts, or other high-stakes documents, mFax Business adds HIPAA compliance, audit trails, and a dedicated virtual fax number — from about $9/mo (billed annually). See our comparison of the best business fax services for more options.

HP Printers With Fax for Healthcare: What You Need to Know

Hardware fax on an HP printer — even an enterprise model — is not sufficient for HIPAA compliance on its own. HIPAA requires:

• Encryption of PHI in transit and at rest
• Access controls so faxed documents aren't left in open output trays
• Audit logs with sender, recipient, timestamp, and delivery status
• Business Associate Agreements (BAA) with all vendors handling PHI transmission

The HP Color LaserJet Enterprise MFP M480f supports pull printing (documents held in memory until a PIN or badge releases them), which addresses the physical security requirement. But transmission encryption and audit trails require pairing HP hardware with a HIPAA-compliant digital fax platform.

For a healthcare practice, the right setup is: HP Enterprise printer for local printing and scanning + mFax Business for all fax transmission. This combination passes a HIPAA audit; a standalone HP printer fax modem does not. See our detailed guide to HIPAA fax requirements for a full compliance checklist.

2026 HP LaserJet Updates: What's New

At HP Imagine 2026 (March 24, 2026), HP launched two major new LaserJet series — both now available as of mid-2026:

• HP LaserJet Pro 4000/4100 Series — the world's first SMB printer with quantum-resistant security, Wi-Fi 6 (802.11ax), TerraJet toner (25% lower print costs), and a 3-year warranty. Available now.
• HP LaserJet Enterprise 5000/6000 Series — up to 57 ppm, 200 ipm scanning, AI-enhanced OCR, Microsoft 365 Copilot integration, and quantum-resistant BIOS. Available now; targets managed enterprise and government buyers.

The key new MFP with fax from the Pro 4000/4100 series is the HP LaserJet Pro MFP 4112fdw (model 8X3F2A) — a B&W laser all-in-one with print, copy, scan, and fax at 47 ppm, Wi-Fi 6, a 4.3" touchscreen, 80,000-page monthly duty cycle, and quantum-resistant security. It is available at CDW, B&H Photo, and Staples, priced below the 4101fdw it effectively replaces.

No new color MFP with fax was included in the quantum-resistant launch — the HP Color LaserJet Pro MFP 4301fdw remains the current-generation color option. If you need B&W and want the latest technology, the 4112fdw is worth considering over the 4101fdw. For color, the 4301fdw remains the top choice.

Which HP Printer With Fax and Scanner Should You Buy?

HP OfficeJet Pro 9125e (from ~$220) — the right choice for:

• Home office users who print under 300 pages/month
• Anyone needing wide-format (11×17") output on a budget
• Light business use where color inkjet quality matters

HP LaserJet Pro MFP 4101fdw ($659.99) — the right choice for:

• Teams of 3–10 that print mostly black-and-white documents
• High-volume offices (400+ pages/month) where per-page cost matters
• Environments that need fast throughput (42 ppm)

HP Color LaserJet Pro MFP 4301fdw ($659.99) — the right choice for:

• Small business teams needing fast color laser output with fax
• Offices that share a printer across 3–10 users
• Any team that values HP Wolf Security for endpoint protection

HP Color LaserJet Enterprise MFP M480f (~$989) — the right choice for:

• Mid-size businesses with compliance requirements
• Healthcare, legal, or financial services environments
• Organizations needing badge-swipe release printing

If faxing is rare and you're primarily buying for printing and scanning, consider pairing a simpler HP printer with mFax.to — you'll spend less on hardware and get more reliable fax delivery than any phone-line modem provides.

Frequently Asked Questions

Which HP printer has a built-in fax?

HP's OfficeJet Pro and LaserJet Pro MFP lines include built-in fax. Current models: OfficeJet Pro 9125e (from $220), LaserJet Pro MFP 4101fdw ($659.99), Color LaserJet Pro MFP 4301fdw ($659.99), and Color LaserJet Enterprise MFP M480f ($989). The consumer ENVY line dropped fax in recent generations.

Do I need a phone line to fax from an HP printer?

Traditional fax via the printer's modem requires a landline. If you don't have a phone line, use HP Mobile Fax (HP Smart app) or an internet fax service. Our guide to faxing without a phone line covers all the options, including free and low-cost alternatives.

Can HP printers receive faxes when out of paper?

Yes. All HP OfficeJet Pro and LaserJet Pro MFP models store incoming faxes in memory when paper runs out and print them automatically once paper is reloaded.

Is the HP OfficeJet Pro 9125e good for faxing?

Yes — it includes a built-in fax modem, 35-sheet ADF for multi-page faxing, fax memory, and PC faxing support. Frequently on sale from ~$220, it is the best-value HP all-in-one with fax in 2026.

What is the best HP printer with fax for a small business?

The HP Color LaserJet Pro MFP 4301fdw at $659.99 is the best all-around small business choice — 35 ppm color laser, 50,000-page duty cycle, Gigabit Ethernet, dual-band Wi-Fi, and HP Wolf Pro Security.

Ready to Send Your Fax?

Whether you go with the HP OfficeJet Pro 9125e for a budget home office or the Color LaserJet Pro MFP 4301fdw for a small team, you'll have a reliable print-scan-copy-fax machine on your desk. But remember: for occasional or remote faxing, you don't need a phone line or a fax modem at all.

mFax.to lets you scan a document on your HP printer, upload it as a PDF, and send it as a real fax in under two minutes — no landline, no busy signals, no per-page store fees. Over 5 million users have made the switch. You can also receive faxes as PDFs directly in the app, with delivery confirmation on every transmission.

For healthcare, legal, and compliance-sensitive businesses, mFax Business adds a signed BAA, AES-256 encryption, audit logs, and a dedicated virtual fax number — from about $9/mo (billed annually). Use the live plan calculator to set exactly the seats and pages your team needs.

Also see: How to Fax from an HP Printer | Best Business Fax Services | HIPAA Fax Requirements