By Sarah Martinez · Published April 23, 2026 · Updated June 8, 2026 · 12 min read
If you're searching for a fax machine for sale, you're navigating a market that hasn't changed dramatically in years — but has gotten confusing. Panasonic has exited. Legacy models linger on shelves alongside current-generation all-in-ones. And prices range from $99 to $600+ for devices that, at their core, all do the same thing.
This guide cuts through the noise. We've ranked the best fax machines for sale in 2026 by price tier, identified where to buy them (and what to watch out for), and explained when it makes more sense to skip the hardware entirely.
Quick Verdict
Best overall for sale: Brother IntelliFAX-2840 ($250) — fastest laser fax, largest paper capacity. Best budget pick: Canon FAXPHONE L100 ($150). Best all-in-one under $250: HP OfficeJet Pro 8135e (~$225). Want to skip the hardware? mFax.to lets you fax from any phone or browser — no machine, no phone line needed.
What to Know Before Buying a Fax Machine
Before you click "Add to Cart," three factors determine whether a fax machine purchase makes financial sense in 2026.
The true cost of ownership
The sticker price is only the beginning. Every physical fax machine comes with ongoing costs:
| Cost | What to Expect |
|---|---|
| Phone line (PSTN) | $20–$50/month — required for traditional fax machines |
| Toner / ink | $30–$150 per cartridge (laser); $15–$40 per set (inkjet) |
| Fax paper | $5–$10 per ream |
| Maintenance | Occasional drum/roller replacement after ~12,000 pages |
Over a year, even a $150 fax machine can cost $400–$700+ when you include a dedicated phone line. Online fax services (starting at a few dollars per month) often undercut this significantly.
Technology type matters
Three technologies are on sale today:
- Laser — fastest, lowest cost per page, B&W only, best for volume. The right choice for any office with regular fax traffic.
- Inkjet all-in-one — color-capable, lower upfront cost, higher per-page cost. Best for home users who also need printing.
- Thermal — compact, older tech, requires thermal paper rolls or ribbons. Being phased out; only worth considering for very light personal use.
Dedicated vs. all-in-one
A dedicated fax machine does one thing well and is more reliable under heavy fax loads. An all-in-one (AIO) printer with fax adds print, copy, and scan to the mix — much better value for most buyers. Only choose dedicated if faxing is genuinely your primary daily task.
Best Fax Machines For Sale: By Price Tier
Budget: $99–$175
Canon FAXPHONE L100
Standalone laser fax / print / copy
The Canon FAXPHONE L100 is the best fax machine for sale under $175. It punches above its price with genuine laser quality and Super G3 fax speeds — the same protocol used in business machines twice the price. At 19 ppm and an 8,000-page monthly duty cycle, it handles light-to-moderate office fax loads without issue.
The tradeoff is connectivity: USB-only, no wireless, no network sharing. If you need to share the machine with multiple computers, you'll need to step up. For a solo office or home use, the L100 is a reliable workhorse that won't drain your budget on toner.
Pros
- Lowest-cost laser fax machine available
- Super G3 transmission speed
- 512-sheet fax memory capacity
- Energy-efficient (under 2W standby)
- Compact 12×14 footprint
Cons
- No Wi-Fi or Ethernet
- Basic 1-line display
- USB-only PC connectivity
- No color output
Canon PIXMA TR4720
Inkjet all-in-one (print / copy / scan / fax)
At under $110, the Canon PIXMA TR4720 is the cheapest full-featured fax machine for sale in 2026. It handles wireless printing, color output, and basic faxing — ideal for someone who sends a fax once or twice a month and needs a multi-purpose home office device more than a workhorse fax machine.
Don't count on it for an office with daily fax traffic. Inkjet cartridges need regular replacement, and per-page costs run 5–10 cents vs. 1–3 cents for laser. It's a buy only if your fax needs are light and you want to minimize upfront cost.
Pros
- Cheapest capable AIO fax machine available
- Wireless and mobile printing included
- Color printing and faxing
- Compact and lightweight
Cons
- Inkjet running costs add up quickly
- Manual duplex only
- Slower fax transmission than laser
- Not suited for high-volume use
Budget Tier Summary
At $99–$175, you're choosing between laser quality (Canon L100, B&W, USB-only) and inkjet versatility (TR4720, color, wireless). For a dedicated office fax, pick the L100. For occasional home use with multi-function needs, the TR4720 wins on price.
Mid-Range: $175–$300
Brother IntelliFAX-2840
Standalone laser fax / print / copy
The Brother IntelliFAX-2840 is the top-rated dedicated fax machine for sale in 2026, and it's been that way for years — because it does exactly what a business fax machine should do without overcomplicating things. The 33.6 Kbps modem transmits a page in 2.5 seconds, the 250-sheet legal-size tray rarely needs refilling, and broadcast faxing to 272 recipients makes it genuinely useful for high-volume senders.
The lack of Wi-Fi is a legitimate limitation — if network sharing matters, you'll need either a print server or a step up to the 2940. But for a single-user home office or solo professional, the 2840 is the best value dedicated fax machine on the market. Check our full best fax machine review for a broader comparison.
Pros
- 33.6 Kbps modem — 2.5 seconds per page
- 250-sheet paper tray (handles legal size)
- Broadcasts to up to 272 locations
- 16 MB memory for fax storage
- 20-page ADF for multi-page documents
- Fast 21 ppm laser print speed
Cons
- No Wi-Fi — USB only
- Black and white only
- No duplex printing
HP OfficeJet Pro 8135e
Inkjet all-in-one (print / copy / scan / fax)
If you need an all-in-one with fax for sale under $250, the HP OfficeJet Pro 8135e is the strongest contender. It brings full wireless connectivity, auto-feed scanning, and 20 ppm print speeds to a price that stays competitive with standalone laser fax machines — while adding color printing and scanning that a dedicated machine can't match.
The ink ecosystem is the catch. HP's cartridge costs add up over time, and third-party alternatives have mixed reliability. If your print volume is high, calculate your monthly cartridge cost before buying — for heavy printing, a laser AIO may be cheaper per year despite a higher sticker price.
Pros
- Fast for inkjet: 20 ppm black / 10 ppm color
- Wi-Fi, Ethernet, and USB — full connectivity
- 225-sheet input tray
- Auto document feeder included
- 3-month HP Instant Ink trial included
Cons
- Locked to HP cartridge ecosystem
- Inkjet running costs vs. laser
- Occasional Wi-Fi stability issues reported
Epson WorkForce WF-2930
Inkjet all-in-one (print / copy / scan / fax)
The Epson WF-2930 occupies the gap between a pure budget buy and a full mid-range machine. At ~$129, it brings Wi-Fi, auto-duplex printing, and fax into one compact package — with Alexa support thrown in. It's a solid pick for home users who want wireless capability without the HP price premium.
It won't hold up under daily office fax loads, and the ink tanks are on the small side. But for someone faxing once a week and printing occasionally, the WF-2930 is a sensible, affordable all-in-one for sale.
Pros
- Most affordable AIO with Wi-Fi and fax
- Alexa voice control support
- Auto 2-sided printing
- Easy wireless setup
Cons
- Basic feature set vs. pricier options
- Slower speeds
- Smaller ink tanks — more frequent cartridge changes
Premium: $300+
Brother IntelliFAX-2940
Standalone laser fax / print / copy
The Brother IntelliFAX-2940 is the premium dedicated fax machine for sale — built for offices where fax volume is high, privacy is a priority, and the fax machine is a core piece of infrastructure. The password-protected memory print feature prevents confidential faxes from sitting in the output tray unread — a critical feature for healthcare, legal, and financial offices.
Two hundred speed dials and 22 one-touch locations make it genuinely faster to operate than the 2840 in a busy environment. If you're faxing dozens of documents daily to a regular set of recipients, the 2940 pays for itself in time savings. For anything lighter than that, the 2840 is the smarter purchase. For guidance on the right model for a team, see our best fax machine for small business guide.
Pros
- 33.6 Kbps laser fax — same speed as the 2840
- 200 speed dials + 22 one-touch locations
- Password-protected fax memory printing
- 30-page ADF (vs. 20 on the 2840)
- High-resolution 2400×600 dpi printing
Cons
- No Wi-Fi (USB only)
- Highest price in the dedicated fax category
- Black and white only
Brother MFC-J5340DW
Inkjet all-in-one — A3 capable (print / copy / scan / fax)
The Brother MFC-J5340DW earns its place on this list with one feature that's genuinely rare at under $320: tabloid/ledger-size printing. Engineering firms, architects, and any office that regularly works with 11×17" documents will find the price justifiable. The 50-page ADF and full wireless connectivity make it a capable fax machine too.
It's a niche recommendation — if you don't need A3 printing, the HP 8135e or the Brother FAX-2840 is a better fit for fewer dollars.
Pros
- Prints up to 11×17" (A3/tabloid) — rare at this price
- 28 ppm black and color
- 50-page ADF
- Wi-Fi, Wi-Fi Direct, and Ethernet
- 2.7" color touchscreen
Cons
- Heavy (17 kg / 37 lbs)
- ADF does not auto-duplex scan
- No A3 scanning despite A3 printing
Where to Buy Fax Machines in 2026
Fax machines for sale are available through all major retail and online channels, but availability varies by model and tier.
| Retailer | Selection | Price Competitiveness | Notes |
|---|---|---|---|
| Amazon | Best | Best | Widest selection; includes Renewed (certified refurbished) options |
| Staples | Good | Average | Strong for Brother and HP; in-store pickup available |
| Office Depot / OfficeMax | Good | Average | Comparable to Staples; business account pricing available |
| Best Buy | Limited | Average | Fewer models; better for mainstream AIO options |
| Walmart | Limited | Best (budget) | Budget and entry-level models only; not always stocked in-store |
| eBay | Variable | Variable | Good for discontinued models and used units; verify seller ratings |
New vs. Refurbished
Amazon Renewed and seller-certified refurbished Brother machines offer the same hardware at 20–40% less. Brother FAX-2840 units show up regularly at $160–$190 in renewed condition versus ~$250 new. If you're buying a dedicated laser fax machine with simple mechanics (no advanced electronics), refurbished is a low-risk option — just verify the return policy.
Avoid refurbished inkjet AIOs: dried ink, clogged print heads, and degraded cartridge contacts make inkjet condition hard to assess without running a test print.
Watch for Discontinued Models
Panasonic has largely exited the consumer fax machine market — older KX-series models like the KX-FP215 are still for sale on Amazon and eBay but are no longer manufactured or supported. Toner and parts availability is uncertain. Stick with Brother, Canon, or HP for models with active supply chains.
Laser vs. Inkjet vs. Thermal: Which Technology to Buy
| Laser | Inkjet | Thermal | |
|---|---|---|---|
| Upfront cost | $150–$600+ | $99–$320 | $150–$320 |
| Cost per page | ~1–3 cents | ~5–10 cents | Low (paper rolls) |
| Speed | Fastest (19–28 ppm) | Moderate (8–20 ppm) | Slower |
| Color support | Usually B&W | Yes | Usually B&W |
| Print quality | Excellent, sharp text | Good | Acceptable (fades) |
| Monthly volume | High (8,000+ pages) | Low–Medium | Low |
| Best for | Business, high fax volume | Home, color needs | Light personal use |
The verdict: For any office with regular fax traffic, buy laser. The higher toner cost per cartridge is offset by dramatically lower cost per page. For a home user who prints photos and faxes occasionally, inkjet makes sense. Thermal is a legacy technology — the only reason to buy it is a specific use case requiring a very compact machine.
Key Specs to Check Before Buying
When comparing fax machines for sale, these are the specifications that actually matter:
| Spec | What to Look For | Why It Matters |
|---|---|---|
| Fax modem speed | 33.6 Kbps (Super G3) | Pages transmit in 2–3 seconds vs. 15+ on older 9.6 Kbps modems |
| ADF capacity | 20 pages minimum; 30–50 for office use | Determines how many pages you can feed unattended |
| Memory | 200+ pages | Stores incoming faxes when paper runs out |
| Speed dials | 100+ for a business | Saves time dialing frequent recipients |
| Connectivity | Wi-Fi or Ethernet if sharing | USB-only machines can't be network-shared |
| Paper capacity | 250-sheet tray | Reduces how often you refill |
| Monthly duty cycle | Must exceed your actual volume | Under-spec'ing leads to premature wear |
| Broadcast fax | Useful if you send to multiple recipients | Saves sending the same fax repeatedly |
The Alternative to Buying a Fax Machine
For many buyers searching for a fax machine for sale, the best decision is actually not to buy one.
A dedicated fax machine requires:
- A hardware investment ($150–$600)
- An analog phone line ($20–$50/month)
- Ongoing toner and paper costs
- Physical space on a desk or shelf
mFax.to eliminates all of that. Upload your document from any phone or browser, enter the fax number, and send — no machine, no phone line, no toner. Over 5 million users rely on mFax for reliable fax delivery, with a 98% success rate and confirmed receipts.
For personal use, the per-fax cost is a fraction of what a fax machine plus phone line costs monthly. For businesses with compliance requirements, mFax Business adds HIPAA-ready features, virtual fax numbers, and team accounts from about $9/mo (billed annually) — at roughly the same price as a phone line alone. And because the plan is fully customizable, you build your own by picking the exact seats and pages you need with a live calculator and pay only for what you use, instead of being boxed into rigid fixed tiers.
Do the Math
A dedicated fax machine + phone line + toner = $500–$900 in year one for a typical small business. mFax Business costs about $108/year (usage-based, from about $9/mo billed annually). If faxing is not your core daily workflow, the math favors online fax by a wide margin.
If you do need a physical machine — for regulatory reasons, high volumes, or a specific workflow — the picks above are the best fax machines for sale in 2026 at every price point. But consider reading our best fax machine alternative guide before committing to hardware.
Our Top Picks at a Glance
| Model | Price | Type | Best For |
|---|---|---|---|
| Brother IntelliFAX-2840 | ~$250 | Dedicated laser fax | Best overall for sale |
| Canon FAXPHONE L100 | ~$150 | Dedicated laser fax | Best budget laser |
| HP OfficeJet Pro 8135e | ~$225 | Inkjet AIO | Best all-in-one under $250 |
| Canon PIXMA TR4720 | ~$99 | Inkjet AIO | Cheapest with fax capability |
| Brother IntelliFAX-2940 | ~$490 | Dedicated laser fax | Best premium dedicated |
| Brother MFC-J5340DW | ~$300 | Inkjet AIO | Best for A3/wide-format printing |
| Epson WorkForce WF-2930 | ~$129 | Inkjet AIO | Budget wireless all-in-one |
Frequently Asked Questions
What is the best cheap fax machine for sale?
The Canon FAXPHONE L100 (~$150) is the best cheap fax machine with laser quality. For under $110, the Canon PIXMA TR4720 is the cheapest functional option — it adds color printing and wireless, but with higher ongoing ink costs.
Are fax machines still being sold in 2026?
Yes. Brother, Canon, HP, and Epson all sell current-generation fax machines in 2026. You can find them at Amazon, Staples, Office Depot, Best Buy, and Walmart. Brother dominates the dedicated laser fax segment; HP and Canon lead in inkjet all-in-ones.
What fax machine does not need a phone line?
No traditional fax machine eliminates the phone line requirement entirely — they all need a PSTN analog line or VoIP adapter. If you want to fax without a phone line, an online fax service like mFax.to works entirely over the internet using your existing Wi-Fi connection.
Is a used fax machine worth buying?
For dedicated laser fax machines (Brother IntelliFAX-2840, 2940), certified-refurbished units are a low-risk purchase — simple mechanics mean fewer failure points. Avoid used inkjet AIOs due to clogged print head risks. Always buy from a seller with a return policy.
What is the difference between a fax machine and an all-in-one printer?
A fax machine sends and receives faxes only (plus basic print/copy on some models). An all-in-one (AIO) printer adds full printing, copying, and scanning — typically with wireless connectivity and better software support. AIOs cost less upfront in most cases, but dedicated fax machines handle sustained high-volume faxing more reliably.
Ready to skip the hardware altogether? Download the mFax app and send your first fax in under two minutes — no machine, no phone line, no setup required.